Providing practical information to help you protect your farm from biosecurity risks

Records

An important part of farm biosecurity, and also of managing your business, is ensuring staff are well trained, that you have the ability to trace where animals or plants have come from and where they went and that you have records of purchases, sales and movements.

Here are some templates for records to help you assess the biosecurity risks on your farm and start to minimise them. In some cases, multiple versions of documents are available for differing purposes.

If an appropriate form  is not available for your industry, you can use the headings in the examples below to create record sheets to suit your needs.
gate sign

Gate sign

Signs can be used to indicate to visitors the importance of following biosecurity procedures on your property. This Farm Biosecurity gate sign template is actual size ( 900 x 600 mm) and can be used by signwriters to print warning signs on a range of different materials. Include contact details in the space provided.

Alternatively, you can purchase the sign for just $40, including postage and handling anywhere in Australia.
Buy now

 

 

Vehicle cleaning record

For recording date and time of cleaning, vehicle identification, and use of vehicle pre- and post-cleaning.

 

Training records

Training staff in biosecurity measures and knowing what to look out for, monitoring plants and animals for signs of disease, recording all farm activities that could infect plants or animals, and sound planning, can all reduce the possibility of an emergency animal disease or exotic plant pest to become established on your property.

View staff training records

Training record version 1

Includes fields for date, topic, personnel trained, trainer, result and comments.

Training record version 2

Includes fields for employees name, position and training requirements, date of training, topic, trainer, results and comments.

Training record version 3

Includes fields for employees name and position, date of training, topic, trainer, results and comments.

 

 

Records for livestock producers

Emergency Animal Disease Action Plan

Details the actions and responsibilities that are to be undertaken in the event of a suspected emergency animal disease outbreak within a feedlot or other livestock operation.

 

Stock receival and inspection records

Animals can carry diseases and pests without necessarily showing any signs, so it is important to manage the introduction of new animals carefully to avoid infecting the rest of your stock. Manage new and returning stock in a similar fashion. A property owner or manager should to be able to ‘trace back’ and ‘trace forward’ if there is a disease, pest or weed incursion on their property.

View receival and inspection records

Stock receival and inspection record (cattle)

Includes fields for NVD, name, address, date,  number of cattle received, descriptions of injury or illness and treatments used.

Stock receival and inspection record version 2 (livestock)

Includes fields for NVD, date,  numbers of animals received, injuries or deaths.

Stock receival and inspection record version 3 (cattle)

Includes fields for date, NVD, number of heifers and steers, comments in relation to condition, health, injuries and receiver.

 

 

Visitor records and risk assessments

Anyone working on or visiting a property (including family members working on the property) may not know how easily diseases, pests and weeds can spread and how to prevent this happening.

View visitor and risk assessment records

Visitor registers

Visitor register version 1

Includes fields for date, name of visitor, company, signature, contact number, risk assessment, and times in & out. See also visitor/staff risk assessment records below.

Visitor register version 2

Includes fields for date, name of visitor, company, signature, vehicle registration, contact number, risk assessment (L, M or H), who they were visiting, and times in & out. See also visitor/staff risk assessment records below.

Visitor register version 3

Includes fields for date, name of visitor, company, signature, contact number, risk assessment (L, M or H), address of last property visited, and times in & out. See also visitor/staff risk assessment records below.

Visitor register version 4

Includes fields for date, name of visitor, company, signature, contact number, risk assessment (L, M or H), last date of contact with livestock and type, and times in & out. See also visitor/staff risk assessment records below.

 

Visitor/staff risk assessment

Visitor/staff risk assessment version 1

For use on feedlots. Includes fields to record activities of visitor/staff (eg other farms visited, ownership of other livestock, foreign travel) and risk mitigating actions (eg protective clothing, equipment use, contact with animals on site, biosecurity knowledge).

Visitor/staff risk assessment version 4

Includes yes/no answers to questions about visitor/staff travel, visits to farms or abattoirs, and contact of vehicle or equipment with livestock. Also includes fields for name, company, contact number, signature, date, who they were visiting, and time in & out.

Visitor/staff risk assessment

Defines low (L), medium (M) and high (H) risk visitors/staff, ways in which to decrease the risk and comments. Includes fields for date, name, occupation, reason for visit, contact number, and time in & out.

Visitor/staff risk assessment – explanation

Explains how to assess visitors and staff as low, medium or high risk depending on activities of the visitor/staff member.

 

View specific records for cattle, ducks, pigs and zoo animals

 

Records for crop producers

A biosecurity checklist for each group of crops is provided below which includes the following areas : Pests, People movement, Product management and Equipment & vehicles. Completing this checklist allows you to determine areas where biosecurity measures could be used to reduce the risk of diseases, pests and weeds entering and becoming established on your farm.

A crop monitoring record or pest surveillance sheet is also included.

For some crops (eg fruit and nuts) where production changes with age of the plant, it is useful to complete a ‘Production value record’ and to keep supporting documents. Records of productivity (eg yield and market price) will increase the accuracy of owner reimbursment cost calculations in the event of an emergency plant pest incursion under an approved response plan.

View specific records for cotton, fruit &nuts, grains, honeybees, nursery & garden, plantation forestry, vegetables and viticulture